Description:
Want to be part of the Energy Industry? ECLARO is looking for a Project Administrator for our client in Syracuse, NY.
ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!
Position Overview:
- The Project Administrator will support New York State Canal System infrastructure projects by performing financial and project management tasks under the supervision of project engineers.
Responsibilities:
- Prepare requests for new projects.
- Prepare project plans, risk registers, project justification memos, contractor award memos, purchase requisition worksheets, scopes of work and other administrative documents at direction of Project Engineers.
- Prepare purchase requisition worksheets and collect accounting information to prepare for new contracts.
- Attend scheduling meetings, update project costs on Excel worksheet based on updates to project schedule, updates Client's financial tracking application (UOPP) and verify budgets are consistent.
- Forecast and verify project budgets and stakeholder resources.
- Update regularly in UOPP.
- Prepare award memos and change order memos in order to authorize additional contract funding, where required.
- Track monthly invoices and prepare accruals where invoices are lagging behind.
- Review consultant monthly reports, meeting minutes, and agenda and verify completeness.
- Coordinate internal stakeholder review of major deliverables throughout project development. Maintain comment logs documenting reviews.
- Coordinate follow-up items to ensure comments are addressed and properly closed out.
Skills:
- Proficiency with MS Word includes cross-referencing, indexing and other functions.
- Proficiency with MS Excel, able to use SUMIFS, COUNTIFS, develop Pivot Tables, and prepare high quality charts.
- Able to understand and communicate technical engineering information clearly in written correspondence.
Preferred Skills:
- Proficiency with, or ability to utilize, project and construction management software such as Procore, or equal.
- Working knowledge of SAP and ability to use a purchase order system for tracking costs.