Publications And Licensing Coordinator



The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. We cannot imagine life without art; it inspires and connects us every day. Now more than ever, these connections matter, and are aligned with our values.

  • Work closely with department editors and Design and Exhibitions Project Managers to coordinate the production of in-gallery interpretive texts, including gallery texts and artwork labels, brochures, and other materials. Hold primary responsibility within Publications for facilitating the scheduling and production of texts for permanent collection rotations, and support department editors’ work on coordinating other signage projects as needed. Represent the Publications department at rotations tactical meetings and installation meetings and report back to department editors as needed.
  • Assist with developing editorial and production schedules for other signage projects as assigned, and communicate changes and updates to cross-departmental teams, liaising with contract editors or proofreaders when necessary. Maintain digital signage archive and coordinate with Design, Digital Experience, and Visitor Experience to compile final copy for large-print resources as required.
  • Hold primary responsibility within the department for sourcing and licensing images for inclusion in museum publications, arranging photo shoots both on- and off-site, trafficking image files, securing reproduction permissions from rights holders and clearing houses as well as courtesy permissions, compiling related paperwork, processing invoices, and maintaining all documentation. When appropriate, work collaboratively with relevant curatorial staff to coordinate and/or consolidate reproduction requests with loan forms for artworks.
  • Maintain master archive of image files and PDFs for each publication. Extract and reformat text from files as needed and serve as primary point of contact for requests for final hi-res image files or PDFs from other museum departments.
  • Provide organizational and administrative support such as preparing agreements, setting meetings, obtaining LCN and registering copyright, processing invoices and expense reports, and maintaining accurate financial records, as well as other tasks as assigned.
  • Receive and distribute catalogues, books, and brochures produced by the Publications department. Solicit catalogue orders from other Museum departments, artists, and/or collectors and assist department managers in determining final print quantities. As required, assist with customs passage, local delivery, and quality control of publications. Once publications have arrived, notify specific departments of impending delivery and track allocations among them. Transmit copies of publications to artists, authors, image rights holders, and external vendors. Maintain spreadsheet of publications inventory and archive of backlist titles.
  • In collaboration with the Web and Digital team and department editors, develop editorial schedules for texts under the department’s purview to be published on the museum website, and/or coordinate editing by contract editors as assigned.

Organization SFMOMA
Industry Management Jobs
Occupational Category Publications and Licensing Coordinator
Job Location San Francisco,USA
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Salary 3218 - 0 | $  / Monthly
Experience 5 Years
Posted at 2022-11-24 12:59 pm
Expires on Expired