Description:
Responsibilities
Essential Duties and Responsibilities:
Reception Services 70%
- Perform reception duties which include: smiling, greeting visitors and employees, answering phones, conference room scheduling, and various administrative functions
- Greet and welcome guests in person and on phone; answer and direct inquiries to designated department
- Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
- Maintain log books, including sign-in/out logs, front desk expenditures, and calls received
- Manage front office reception area by cleaning and organizing desk and visitor lobby
Office Services 30%
- Pickup/sort/deliver mail. Sign and account for overnight mail deliveries and ensure delivery is made to recipient
- Set-up and breakdowns for meetings
- General housekeeping of all conference rooms
- Kitchen supply management (ordering and restocking of supplies)
- Internal building move coordination
- Respond, coordinate and submit building related issues with property management and or outside contractors
- Perform other tasks as assigned
Qualifications
To be considered for this position, you must meet the following qualifications:
- High school diploma or equivalent (GED) - College Degree is a plus and allows a fast track plan to management.
- Keyboarding and windows environment PC skills. Excellent communication skills both verbal and written
- Proficient in MS-Office Suite (word, excel, power point a must)
- Ability to effectively work individually or in a team environment
- Competency in performing multiple functional tasks and willingness to cross-train for other job functions
- Capable of lifting up to 55 pounds; Reliable transportation
- Experience in reception/office services a plus