Description:
The Senior Associate is the key support resource for the Operations team. They own and assist in monthly deliverables for financial client documentation as well as project management across multiple brands.
Responsibilities
- Financial and Operational Coordination
- Maintain team deliverables calendar and keep team updated on the status of tasks and client deliverables
- Create, support, and deliver monthly financial deliverables through effective management of team timelines, internal workflows, and client deadlines
- Provide timelines and accurate documentation, communications, and status updates to keep all teams informed
- Deliverable Management
- Prepare and distribute financial monthly deliverables to the greater team with clear direction on requirements
- Route materials for managers review/approval
- Prepare and send out completed financial documents to clients meeting their deadlines
- Distribute updates, meeting notes, reminders, and status communication to internal team members
- Operational Support:
- Monthly asset audits
- Review invoices for information accuracy
- Liaise with finance for necessary requests
- Administrative and operational support for the team and manager
- Be prepared for deliverables on an as needed basis:
- To attend meetings and take notes to share with the larger team
- Complete any necessary job code requests
- Employee onboarding and offboarding support
- Launch Deck QA
- Ad hoc reporting/client deliverables
- Collaboration and Execution:
- Communicate effectively with managers and cross-functional teams around all levels of the team
- Demonstrate attention to detail and accountability in execution of the assigned projects and deliverables
- Identify potential issues proactively and escalate when necessary
Qualifications
- Minimum of 18 months - 2+ years in operations or project management in a media agency setting