Senior Executive Assistant

Description:

As a Senior Executive Assistant for the Coupang tech organization, you will support Coupang's executives located in Seattle. This role is responsible for diverse administrative tasks from daily calendar and meeting management to strategic and special projects. The ideal candidate will be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with sound judgement and attention to detail. Candidate must demonstrate resourcefulness, timeliness, and ability to proactively anticipate needs with a minimum amount of direction in a fast-paced environment. Capable of working across organizations and with diverse personalities required.

The ideal candidate will be an experienced Executive Administrative professional who is looking for their next big opportunity to grow & advance their career. They will be a fast learner with experience working with little to no guidance using sound judgement in a fast paced, goal-oriented, and ever-changing work environment. They will also have strong prioritization abilities to complete a high volume of complex tasks autonomously, and a history of establishing mechanisms to simplify or streamline processes and establish structure. The ideal candidate will be a detail-oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and most importantly grace under pressure.

What You Will Do

• Complex Calendar Management: Manage calendars for VP-level executives and multiple leaders, coordinating across the company's international locations in the US, Korea, and China
• Team Activities: Organize, execute, and assist with team activities, including staff meetings, all-hands meetings, and team social events
• Budget Planning: Execute quarterly budgets, collaborating closely with the leaders on managing the targets
• Flexible Timings: Work flexible hours and handle tasks with urgency
• International Coordination: Coordinate with Executive Assistants (EAs) across international locations to schedule and manage multi-location meetings
• Project Coordination: Support key team initiatives as a project coordinator. Duties may include:
• Supporting expanded staff meetings
• Managing meeting logistics (both internal and external)
• Preparing presentations
• Managing shared team information and resources on intranet/portals
• Travel Arrangements: Assist in coordinating travel arrangements and expense reporting for business travel, including booking flights, hotels, and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary
• Special Projects: Work on special projects as needed
• Event Planning: Plan and coordinate events

Basic Qualifications

• BA/BS Degree
• Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal & external)
• Proven ability to deliver results in an extremely fast-paced, goal-oriented, and ever-changing environment
• Minimum of two years of administrative experience, in a fast-paced environment
• Minimum of five years experience in Microsoft Office Suite applications, Word, Excel, PowerPoint, and SharePoint, and Google Workspace
• Strong written and verbal communications
• Experience working globally for a large, tech, and/or start-up company
• Capacity to work with different international time zones and overtime, as needed