Description:
We are currently seeking a dynamic, highly motivated, experienced individual for the position of Senior Manager, Meetings and Events that will function as primary liaison for internal meetings and events.
Job Duties And Responsibilities
- Lead strategic and tactical development of internal meetings execution to ensure strong engagement with stakeholders
- Manage and negotiate any hotel needs, congress needs, destination management company (DMC), and all third-party contracts for all congresses and meetings
- Coordinate program details and produce a project timeline / working agenda that outlines all program deadlines and requirements
- Conduct regularly scheduled meetings with third-party agencies and stakeholders throughout planning process and program to communicate registration, status meetings, and debriefs
- Maintain proactive, positive, open line of communication with stakeholders to ensure understanding of expectations and satisfaction
- Partner with third-party agencies to arrange their services
- Monitor attrition dates and cancellation policies to ensure contracted services are executed within parameters
- Work with finance to complete billing and invoicing
- Manage third-party agencies program budget. Track and report expenses to stakeholders and communicate changes on a consistent basis
- Handle multiple projects/demands effectively
- Onsite meeting management and coordination
- Responsible for forecasting, negotiating and reconciling all meeting related expenses
- Monitor and track invoices and expenses ensuring expenses are within budget
- Manage relationships with vendors including meeting planning vendors, production companies and any other vendor associated with the meeting
- Collaborates with Marketing, Sales, and Medical Affairs to define exhibit and convention objectives. Serves as liaison with third-party company
Key Core Competencies
- Demonstrate communication and collaboration skills with an ability to manage and influence stakeholders in a matrix environment effectively
- Exercise good judgment and make decisions that is appropriate for the organization
- Results-driven, take initiative and ownership to accomplish work
- Ability to demonstrate flexibility and embrace change in a dynamic, rapidly growing environment
- Strive for continuous improvement and embrace innovative ideas in daily work
Education And Experience
- Bachelor of Science/ Bachelor of Arts in a relevant scientific discipline
- Minimum 8 – 12 (w/o Master’s) or 6 – 8 years (with Master’s) years of relevant experience in biotech or pharmaceutical industry
- 3-5 years of meeting planning experience in pharmaceutical/biotech industry
- Must have experience managing meeting planning and vendor management
- Experience with CVENT required
- CMP certification, preferred