Description:
The Senior Shipping and Receiving Clerk is a detail-oriented and experienced operations professional who works effectively in a fast-paced, collaborative, and regulated environment. This role is responsible for executing daily shipping and receiving operations, coordinating inbound and outbound logistics, ensuring accurate documentation, and maintaining a safe and organized work environment. The position requires prior experience in a pharmaceutical, biotechnology, life sciences, or similarly regulated industry. The Senior Shipping and Receiving Clerk partners closely with Facilities and Operations teams, vendors, and logistics providers to support compliant, efficient, and cost-effective material movement while adhering to all applicable safety and regulatory requirements.
Essential Job Functions And Responsibilities
These may include but are not limited to:
- Manage and track incoming and outgoing shipments to ensure accuracy, timeliness, and regulatory compliance.
- Assemble, package, and prepare materials, supplies, and documentation for shipment in accordance with handling requirements.
- Review, and maintain shipping documentation including packing lists, air waybills, and customs documentation when applicable.
- Open and inspect incoming packages, verify received goods against purchase orders (POs), receive items into the Coupa system, and promptly report or resolve discrepancies.
- Notify recipients of received packages and facilitate efficient pickup by clearly labeling packages and communicating their location.
- Coordinate with logistics providers to support efficient deliveries, cost awareness, and compliance with vendor-specific shipping and handling requirements, including cold storage or temperature-controlled materials.
- Utilize FedEx Ship Manager (or similar systems) to process parcel shipments and generate required shipping documents, including invoices and customs forms when applicable.
- Follow all safety protocols and regulatory requirements, including Good Laboratory Practices (GLPs), and adhere to special handling instructions for hazardous, perishable, or temperature-sensitive materials.
- Maintain accurate, complete, and organized records of all shipping and receiving transactions in accordance with company policies.
- Maintain a clean, organized, and safe shipping and receiving area in accordance with safety and cleanliness standards.
- Support Facilities operations by monitoring inventory levels, assisting with ordering and stocking consumables, and preparing basic reports as needed.
- Perform other Facilities-related duties as assigned.
Required
Education and Experience:
- High school diploma or equivalent (Associate’s degree in logistics, business, or a related field preferred).
- 4 or more years of shipping and receiving experience in a pharmaceutical, biotechnology, life sciences, medical device, or regulated environment.
- Proficiency with FedEx Ship Manager or similar shipping software.
- Strong attention to detail and accuracy, with the ability to manage and prioritize multiple tasks.
- Ability to exercise good judgment and work independently when required.
- Knowledge of shipping regulations, hazardous materials handling, and current Good Laboratory Practices (GLPs).
- Excellent written and verbal communication skills for coordinating with internal teams and external partners.
- Basic understanding of logistics, freight management, and shipping cost awareness.
- Basic knowledge of general office equipment and proficiency with Microsoft Office (Outlook, Word, Excel).