Description:
The Conferences & Events Team within PGIM Private Capital (“PPC”) is seeking an experienced Corporate Meeting Planner that will be accountable for the program management of mid-sized domestic and international conferences ranging in size from 50 to 200 attendees. These programs, mostly internal, support the cultural enrichment, team building and skills advancement of the PPC Investment Professionals and functional teams. This position will report to the Director of Conferences & Events.
What You Can Expect
- Lead the planning and execution of logistics for mid-sized, multi-day conferences and training programs.
- Collaborate with internal partners to strategically determine meeting locations, timing of events based on business plans, oversee venue procurement and contract execution.
- Negotiate and implement hotel and vendor contracts with supervision from the Director of Conferences & Events.
- Ensure compliance with regulatory guidelines pertaining to meetings and conferences.
- Agenda and concept development in partnership with Investment Professional host using industry best-practices and PPC standards.
- On-site program management to include overseeing staff and vendors
- Strategic management of program finances from initiation to final bill reconciliation, approval, and payment
- Additional conference planning tasks may include, project schedule creation, venue procurement, sleeping room management, meeting room layouts, menu development, registration management, attendee correspondence, transportation management, Destination Management Company (DMC) coordination, reporting, mobile app development, activity development, and other tasks or projects as needed.
What You Will Bring
- 5+ years of corporate conference planning experience
- Experience independently leading complex, multi-day events.
- Experience overseeing an event team and vendors through planning and execution process in a project management capacity
- Comprehensive understanding of the meeting planning process and white glove customer service approach
- Willingness to work closely with project teams and mentor junior staff.
- Successful project management skills.
- Budget planning experience and an eye for strategic cost savings
- Highly organized; ability to handle multiple tasks and apply judgement to prioritize and make decisions
- Ability to balance planning versus execution across multiple conferences in various phases
- Successful negotiation skills and knowledge of hotel and other vendor contracts
- Articulate written and verbal communications
- Diplomatic business acumen and excellent solution-oriented customer service to both internal and external partners
- Ability to collaborate, share ideas and assist team members on projects during peaks of activities as needed
- Must be willing to travel domestically and internationally up to 30% of the time. (Travel requirements will vary depending on event location and time of year).
- Willing to work some evenings and weekends for onsite event assistance.
- This is a hybrid work position, with a current 3-day-a-week work from home schedule. Flexibility to balance work and life is offered as allowed with workload.