Specialist

Description:

New York State Industries for the Disabled, Inc. (NYSID) is seeking a dedicated Accounts Payable Specialist to join its finance team in Albany, NY. This full-time, on-site position plays a vital role in managing accounts payable processes to support NYSID’s mission of creating meaningful employment opportunities for individuals with disabilities. The Accounts Payable Specialist will be responsible for the accurate and timely processing of invoices, payments, and reconciliations, ensuring compliance with internal policies and external requirements.

Key Responsibilities:

• Enter and process accounts payable transactions accurately in the accounting system.

• Match and verify member agency invoices against purchase orders and monitor balances.

• Execute weekly payments under the NYSID 30-day Guaranteed Payment Program by reviewing contract statuses in the NYSID contract database.

• Manage weekly operating check runs, ACH payments, and remittances to members.

• Investigate and resolve invoice discrepancies by liaising with member agencies and customers.

• Reconcile service invoices against sales posting journals and apply credits where applicable.

• Monitor and review member aging reports monthly to address discrepancies.

• Assist with manual credit card transaction processing and apply customer payments.

• Contribute to the preparation of annual 1099 forms.

• Provide support for additional accounting and administrative tasks as needed.

Qualifications:

• High School Diploma or GED required; Associate’s Degree in Accounting or related field preferred.

• Coursework in bookkeeping, accounting, and computer applications desirable.

• 1–3 years of relevant experience in accounting or bookkeeping preferred.

• Proficiency with Excel and computerized accounting systems (NetSuite preferred).

• Strong problem-solving, analytical, and mathematical skills.

• Effective verbal and written communication skills.

• Ability to manage multiple priorities in a high-volume, fast-paced environment.

• Strong organizational skills and attention to detail.

Physical Requirements:

• Frequent use of keyboard and mouse, prolonged sitting, and occasional walking around facilities.

• Must have adequate vision and hearing to communicate effectively and access both written and computerized information.

• Ability to work in different locations where business operations are conducted.

About NYSID:
NYSID is a non-profit organization designated by the NYS Education Department under the New York State Finance Law to administer New York’s Preferred Source program, providing employment opportunities for New Yorkers with disabilities. Through contracts with state and local government agencies, in partnership with rehabilitative member agencies, NYSID helps create meaningful work opportunities that empower individuals with disabilities.

Work Schedule:

• 37.5-hour work week

Benefits:

• 401(k) with employer matching

• Medical and dental insurance (80% paid by NYSID)

• Health insurance and reimbursement accounts

• Life insurance

• Paid time off

• Tuition reimbursement

• Vision insurance

• Flexible schedules and spending accounts

• Employee assistance program

• Retirement program (5%+ of gross income)

• Recognition as a Top Workplace by the Albany Times Union (most recently in 2025)