Description:
The Accounts Payable Specialist supports the accounting department by managing and processing accounts payable (“AP”) transactions in a high-volume, fast-paced environment. This role performs accounts payable functions in compliance with generally accepted accounting principles (GAAP), company policies and procedures, disclosure requirements, and applicable government regulations.
Essential Functions/Performance Dimensions And Tasks The essential functions of the position include, but are not limited to:
- Task Management
- Manage outgoing payments for operation vendor transactions and general AP transactions.
- Reconcile (general) AP vendor statements and resolve discrepancies
- Escalate issues to proper department or supervisor for resolution
- Review, verify, and process files and or invoices received
- Ensuring vendors are paid accurately and on time,
- Obtain proper approval according to Company’s approval authorization
- Provide general ledger (“GL”) coding
- Update vendor maintenance as required
- Obtain valid W-9 form
- Maintain accurate accounts payable records and files
- Assist with month-end closing activities
- Prepare accruals and review AP aging report
- Support audits by providing required documentation and walk through when necessary
- Customer Service
- Respond to vendor’s requests or questions via phone, email, portal or fax
- Correspond with vendors, or customer liaisons
- Quality Assurance
- Validate files and/or invoices received for correctness and track errors
- Review invoice authorization and obtain additional authorization if necessary
- Report any errors or fraudulent attempt to supervisor
- Other functions, duties, and tasks assigned
- Management retains the discretion to add to or change the duties of the position at any time.