Sr. Administrative Assistant

Description:

Key Responsibilities

1. Expense Reporting:

• Process and track expense reports, ensuring accuracy and adherence to company policies.
• Reconcile credit card statements and receipts and maintain expense records for audit purposes.
• Collaborate promptly with finance department to resolve any discrepancies or issues.

2. Calendar Management:

• Manage and maintain calendars for executives and team members.
• Schedule and coordinate meetings and appointments.
• Make travel arrangements, accommodations, and itineraries as needed.

3. Event Planning and Coordination:

• Assist in planning and organizing company events, such as conferences, meetings, and team-building activities.
• Coordinate event logistics, including venue selection, catering, audiovisual setup, and transportation.
• Manage invitation lists, RSVPs, and attendee communications.

4. Materials Preparation Support:

• Create and edit documents, presentations, and reports using Microsoft Office suite or other relevant software.
• Proofread and format documents to ensure consistency, accuracy, and professionalism.
• Assist in the preparation of meeting agendas, minutes, and follow-up action items.

5. Other General Administrative Support:

• Provide general administrative support to the team, including answering phone calls, responding to emails, and handling correspondence.
• Maintain and update various databases, spreadsheets, and filing systems.
• Assist with special projects, research, and data analysis, as assigned.

Critical Skills

• Proven experience as an administrative assistant.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.

Education

• High school diploma or equivalent minimum; bachelor's degree preferred.