Description:
We are seeking a dedicated Vendor Management Specialist to set up and maintain vendor accounts, ensuring all records are accurate and aligned with company policies. This role involves working closely with Accounts Payable and vendors to resolve any onboarding issues and ensuring compliance with internal guidelines.
Responsibilities
- Set up and maintain vendor accounts, ensuring all records are accurate and aligned with company policies.
- Work closely with Accounts Payable and vendors to quickly resolve any issues related to vendor onboarding.
- Periodically gather, verify, and update vendor W-9 documentation in line with internal guidelines.
- Assist with 1099 preparation and contribute to related initiatives and year-end processes.
- Respond to vendor inquiries via the help desk, providing timely and effective support.
- Guide and support the AP team in collecting necessary documentation for audits, both internal and external.
- Uphold and advocate for robust internal controls throughout vendor management and AP operations.
- Collaborate with stakeholders to identify and implement process enhancements, automation opportunities, and efficiency gains.
- Handle administrative tasks and contribute to special projects as needed.
- Ensure prompt and accurate responses to inquiries from internal teams and external suppliers.
- Partner with internal departments and vendors to resolve discrepancies in invoices or payments.
- Provide stakeholders with ad hoc reports, data analysis, and insights as requested.
- Work with business units to improve reporting capabilities and streamline AP procedures.
- Prepare and distribute AP-related reports and analytics to support business needs.
Essential Skills
- Proficiency in vendor management.
- Experience with accounts payable processes.
- Familiarity with 1099 and 1042 forms.
- Knowledge of Oracle systems.
- Experience in vendor maintenance.
Additional Skills & Qualifications
- Ability to collaborate effectively with stakeholders.
- Strong analytical skills for data analysis and report generation.
- Proven experience in process enhancements and automation.