Accounts Payable Specialist

Description:

Responsibilities include:

• Matches invoices received to purchase order, and receiving documentation;
• Payment processing including checks, wires, ACH and intercompany.
• Process inter-company invoices and credit memos timely and accurately
• Prepare month end AP and consulting accruals
• Understanding of accounting principles to identify correct accounts for accurate posting.
• Strict adherence to all internal controls (SOP, work instructions).
• Quarterly review and testing of internal controls.
• Acts as an active team member to help identify opportunities to obtain best practices and gain efficiencies.
• Periodic testing of all A/P processes due to global or regional changes to ERP system.
• Checks accuracy; applies or verifies coding; posts; and schedules payment in keeping within standard operating procedures.
• Identifies discrepancies and determines alternative courses of action based on accounting principles.
• Develops contacts outside immediate work area for such purposes as obtaining, verifying, or providing information concerning accounting documents;
• Possesses a high level of customer orientation to respond to vendor inquiries regarding status of accounts payable;
• Create and maintain vendor master records including confirmation of critical banking instructions.
• Proactively investigates and resolves questions and escalates complex matters to management and/or vendors.
• Clear understanding of PO types to ensure the correct posting of invoices.
• Reviews outstanding check list on monthly basis and follow-ups with vendors.
• Effectively dispute resolution for outstanding payments.
• Issue 1099 Misc. at year end to all eligible vendors
• Other duties as assigned.

Qualifications:

• Minimum Associates degree.
• Minimum 2 years Accounts Payable experience.
• SAP Preferred, but any ERP is required.
• Experience with MS Office - Excel, Outlook, and Teams