Administrative Assistant

Description:

We are seeking a part-time, fully in - office Administrative Assistant / Word Processor to support both technical staff and overall office operations in our Burlington, MA office. This position is expected to be approximately 20 to 24 hours per week, with some flexibility in scheduling. This role involves formatting and typing technical reports, proposals, and correspondence, as well as providing essential day‑to‑day office support. Responsibilities include organizing and maintaining office and file systems, scanning and filing, stocking and ordering office supplies, and assisting with general administrative and operational needs to ensure the office runs smoothly. Proficiency with Microsoft Word and Excel is required and familiarity with PowerPoint, Outlook, and Adobe Acrobat is strongly preferred. The ideal candidate is responsible, self-sufficient and energetic with strong typing, organization and communication skills. We offer a friendly, professional atmosphere with pay commensurate with experience.

Position Requirements:
 

• At least 1 year working as an administrative support staff member (5+ years preferred)
• High school diploma; college degree preferred
• Strong proficiency with Microsoft Word and Excel
• Familiarity with PowerPoint, Outlook and Adobe Acrobat
• Strong grammar, spelling, and punctuation skills
• Strong organizational skills
• Flexibility in part-time schedule
• Ability to work with minimum supervision
   

Essential Duties:
 

• General office support including typing and document-formatting
• Scanning, copying and document management
• Ordering and maintaining office supplies
• Mail handling
• Assistance with office reorganization and space consolidation efforts
• Ability to work with technical staff to understand project instructions, including follow up to anticipate or resolve problems
• Professional telephone skills