Description:
Oversees the administrative and operational functions of the university's Credit Card Solutions (Pcard, Travel & Entertainment Card, and ePayables) Program, ensuring compliance with applicable federal, state, local laws and regulations, university policies and procedures. Provides assistance with the month-end, quarter-end and year-end close process pertaining to the Credit Card Solutions Program. Actively engages with the university card program banking partner to grow the program and maximize benefits for users university-wide.
- Directs and manages the day-to-day operations of the Credit Card Solutions (Pcard, Travel & Entertainment Card, and ePayables) Programs, supervises staff and manages daily workflow. Sets goals for the Credit Card Solutions team and program as a whole, pursues technology options to enhance process efficiencies, and supports compliance efforts.
- Supports the University Controller in ensuring adequate internal controls are in place to maintain compliance with the use of P-cards. Updates policy and procedure manual and training materials, as needed.
- Develops and participates in training for internal and external users.
- Analyzes card program activity and monitors trends to support oversight and decision-making. Collaborates with the university community to develop and provide accessible, user-friendly financial reports related to the card program.
- Assists in the month-end and quarter-end close process, including journal entry preparation, variance analysis, and reconciliation preparation/completion as assigned.
- Prepares journal entries and reconciles general ledger accounts and subsidiary accounts as assigned.
- Provides guidance to the university community on card program policies, procedures, and compliance requirements. Serves as a primary liaison for complex or specialized card program matters, as assigned.
- Develops and generates query-based reports to support management decision-making and program-related statistical analysis. Oversees the maintenance of financial records and prepares reports for information, auditing, and operational purposes.
- Assists with special projects as assigned.
- Performs other related tasks as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
- Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
Minimum Qualifications Bachelor's degree in an appropriate specialization and six (6) years of appropriate experience or a Master's degree in an appropriate specialization and four (4) years of appropriate experience.