Description:
The Business Talent Coordinator, in collaboration with and in support of the firm’s strategic initiatives, will work closely with the Talent Acquisition team to provide the needed support on recruitment activities.
Location
This position can sit in our Atlanta, Miami, and Philadelphia offices and offers a hybrid work schedule.  This position is scheduled to work Monday through Friday from 9:30 a.m. to 6:00 p.m. local time.
Responsibilities
- Assists and coordinates all activities related to the life cycle of a candidate, which includes maintaining candidate files in the applicant tracking system, coordinating interview schedules, and preparing standard offer letters.
- Provides administrative support related to contingent workforce operations, ensuring compliance, accuracy, and timely coordination across relevant systems and stakeholders.
- Provides support in creating job-specific requisitions based on recruitment needs. This process includes advertising the positions on internal and external portals and assisting with job requisitions, approvals, and the activities to initiate and close a requisition.
- Coordinates with hiring managers and candidates to schedule interviews. Aims to deliver a seamless interview experience to foster brand value.
- Assists with creating and distributing offer letters to selected candidates. Uses the firm’s approved offer templates. Communicates with HR regularly to coordinate arrivals.
- Will assist with tracking recruitment expenses for budgeting purposes.
- Process invoices for payment and review of vendor invoices for accuracy in timekeeping and contracted rates.
- Helps coordinate firm and office-sponsored events.
- Assists with creating short-term and long-term recruitment forecast plans in alignment with the strategic recruitment goals and business objectives.
- Plays a role in developing and maintaining a recruiting brand by creating an exceptional candidate experience. Provides support in creating and maintaining a recruitment-related social media outreach.
- Maintains accurate and up-to-date records of all background check activities and communications. Examines background check and/or reference documents for completeness, accuracy, and compliance with internal standards. Identifies and flags discrepancies, inconsistencies, or missing information in candidate records.
- Analyzes background data to assess alignment with job requirements and organizational policies. Prepares summary reports highlighting findings, risks, or areas requiring further review and communicates due diligence outcomes.
- Ensures documentation is stored securely and in compliance with data privacy regulations.
- Handles all sensitive information with discretion and in accordance with company confidentiality policies.
- Attends staff meetings and performs other duties as assigned.
Desired Skills
A majority of experience will be in a high-volume recruiting department in a multi-site professional services business. Proficient in MS Outlook, Word, and Excel. Experience with an ATS database (such as Workday) preferred. Outstanding communication, presentation, and interpersonal skills required to interact with staff on a regular basis. Excellent written communication skills. Strong organizational and time management skills necessary to coordinate various programs and meet deadlines. Ability to work effectively under pressure and in a fast-paced environment. Meticulous attention to detail.
Minimum Education
- High School Diploma or GED.
Preferred Education
- Bachelor’s Degree in Human Resources.
Minimum Years Of Experience
- 3 years’ experience in an administrative support role, supporting the full recruitment and selection cycle.