Description:
Coordinate and assist in the management of the various Tracks and Electives offered at the RVU campuses. Provide a broad spectrum of administrative support to the Department Chair, Track Directors and Elective Directors at RVU campuses.
Essential Job Functions
- Primary contact for students, staff & faculty related to the management and administration of the various tracks and electives at RVUCOM.
- Assist the course directors as needed in the coordination and management of all tracks and electives offered at RVUCOM.
- Coordinate and manage all track events and collaborate on behalf of the Tracks & Special Programs Department in all campus events which include a segment for tracks and electives each semester, i.e. student orientation, enrollment expos, Track Week, Second Look Day, Return Student Q&A, or other such events.
- Assist the Department Chair of Tracks and Special Programs in all department administration and activities.
- Regularly interface with RVUCOM students enrolled in tracks or electives and provide information and relevant guidance.
- Maintain the schedule, room reservations and coordination of speakers/presenters as directed by the track and electives directors each semester at RVUCOM
- Work collectively with the cross-campus Tracks and Special Programs Coordinator on the maintenance of TSP Operations Manuals for consistency and efficiency of administrative practices across all areas of the department.
- Work collaboratively with the cross-campus Tracks and Special Programs Coordinator with form development and processes.
- Collaborate and Coordinate all processes and procedures for the management of Global Medical Outreach trips and other International travel.
- Create and maintain accurate department advertising as necessary in coordination with the Cross-campus Tracks and Special Programs Coordinator.
- Answer emails, phones, route calls and schedule appointments as necessary.
- Assist in arranging travel and lodging logistics.
- Communicate with community and national resources on behalf of the RVUCOM Tracks and Electives to create relationships which will enhance the learning experiences of the students in these courses.
- Create and maintain the semester course schedule/calendars for all the tracks and electives at RVUCOM.
- Create and maintain rosters for each track and elective course at RVUCOM.
- Order all supplies for the department and the individual tracks and electives as needed.
- Provide cross-coverage for the other Tracks and Special Programs Coordinator as needed.
- Assist Track and Elective Directors with posting course content as needed.
- Work cooperatively with other RVUCOM departments.
- Schedule, attend, and take minutes for assigned meetings.
- Assist in the training of any future Coordinators or Administrative Assistant Staff.
- Other duties as assigned by the Chair of Tracks and Special Programs.
Marginal Job Functions
- Assist administration, faculty, and staff in special projects as needed and as time permits.
Required Knowledge, Skills, And Abilities
- Outstanding organizational skills
- Excellent communication skills in all forms (live interactions, emails, reports, phone calls, etc.)
- Advanced level of computer skills, specifically Microsoft Office products (Word, Excel, Outlook, and PowerPoint).
- Demonstrate high levels of professionalism, ethics, and ability to maintain confidentiality concerning sensitive and personal information.
- Be able to take direction and get assignments completed.
- Ability to work with high level attention to detail.
- Ability to multi-task effectively and efficiently.
- Ability to recognize and solve problems quickly.
- Ability to work effectively and cohesively in a team-based environment.
- Demonstrate effective time management skills and ability to meet deadlines.
- Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.
Minimum Qualifications
- High School Diploma
- Minimum of two (2) years of college in business administration or healthcare field
- Minimum of four (4) years of previous experience in coordinator position, executive administrative position or equivalent work experience.
- Knowledge of scientific and medical terminology