Executive Director Business Affairs

Description:

Primary Duties & Responsibilities

• Directs department business functions, such as finance/accounting, scheduling/reporting, QI/QA, clinical operations, billing/collection, information systems/purchasing and is responsible for the management team within the research division and the education division of the department.
• Plans/directs business functions with Chair, faculty and staff to enhance academic/research/clinic operational efforts.
• Negotiates/recommends business aspects of contractual relationships, providing systems/procedures to implement contract administration.
• Maintains detailed reporting to track/improve/record business related information and measure operations.
• Develops department budget process, providing billing/collection policies/practices, accounting methods and related financial programs.
• Develops annual department business plan including short and long term goals and objectives which: includes a multi-year financial forecast based on department objectives; considers and addresses the financial impacts of new initiatives as well as those associated with internal and external trends and changing regulations (e.g., reimbursement changes and grant opportunities); ensures long-term, fundamental financial stability and growth of the department.
• Oversees the departments research administration, grant submissions and monitors the overall research operations.
• Recommends and develops strategies for general cost control and revenue enhancements in clinical and research divisions.
• Proposes/participates in programs to advertise/promote department programs and solicit subject/patient/research involvement.
• Maintains current contact with internal/external groups to enhance department programs, introduce advanced methods and negotiate department needs.
• Plans future utilization of existing departmental facilities and recommends allocation and use of new and remodeled space or service locations. Monitors change to existing facilities, manages departmental research and service facilities, reviews and analyses requests for space and recommends distribution of space for research and academic programs to Chair. Assesses financial impact, cost benefits, tradeoffs and long range implications of space decisions.
• Represents the Department/Medical School/University and participates as a member on various committees and activities on both a routine and ad hoc basis. Acts as liaison for Department Chair with faculty, staff, Medical School/University Administration, various hospital administrators/staff, referring physicians, patients and families, vendors and other associates representing the Department in a positive and professional manner.
• Promotes a management style that emphasizes teamwork, communication, collegiality, flexibility, trust and patience.
• Assists the Chair on accomplishing the missions of the department and works collaboratively to promote diversity, equity, and inclusion, as well as a culture that is respectful and nurturing to all.

Preferred Qualifications

• Prefer experience in an academic medical center and research environment.
• Thorough knowledge of Wash U financial systems is strongly desired.
• Extensive knowledge of Anesthesiology business.
• Extensive NIH research/staff experience with grant management is highly preferable.
• Demonstrated effective verbal, written and interpersonal communication skills including ability to present to senior leadership.
• Proven skills in managing effective teams; possess high emotional intelligence and works well under pressure.
• Current knowledge of general medical business administration practices, ability to develop programs with extensive internal/external faculty/researcher/staff and working knowledge of current information business systems.

Required Qualifications

• Master’s degree in business or related field or equivalent experience.
• At least 10 years of progressively responsible managerial experience to include strategic business planning, financial and programmatic feasibility studies, complex financial analysis and financial forecasting, and budget preparation.