Finance and Procurement Assistant

Description:

Responsibilities:

Procurement

• Raise Online Purchase Requisition Forms (PRF) through UNIT 4 and follow the flow status.
• Support and participate in the bid evaluation process for procurements, including bid opening meetings to evaluate offers and proposals based on RFQ/RFP requirements, creating bid evaluation scoring matrices, and assist to produce competitive bid analysis documents.
• Prepare procurement memos and/or other required documents for procurement packages, and upload procurement records to UMB and MGIC enterprise resource platforms.
• Document Procurement Committee meetings and activities.
• Communicate with clients (UMB schools and departments), vendors, contractors, implementing partners and other stakeholders.
• Provide backup coverage for Senior Procurement Specialist and other team members as needed.

Finance

• Create and manage new Award and work order records in the MGIC enterprise platform.
• Manage and update proper filing for all payment transactions and invoices, and reports.
• Update and reconcile trackers and back up records on the shared drive.
• Share the Proof of payment with payment recipients.
• Assist in voucher preparation and obtaining necessary approvals.
• Any other task assigned.

Qualifications
Education: Bachelor’s degree in business administration, finance, international developments, or other related field.

Experience: Three (3) years of business-related experience to position required, with at least one (1) year experience in at least two of the following: procurement, finance, or business administration.