Human Resources Coordinator

Description:

Essential Duties and Responsibilities:

General HR administration:

• Respond to internal and external HR related inquiries or requests and provide assistance to the Human Resources Director.

• Maintain records of personnel-related data (personal information, benefits, job descriptions, leaves, etc.) in both paper and the database and ensure all employment requirements are met.

• Liaison with other departments or functions (payroll, benefits etc.) in regard to HR related activities.

• Work with the Human Resources Director to maintain required records and files, including confidential medical files and information; ensures that all paperwork is included in the central leave management repository.

• Schedule meetings, interviews, HR events etc.

• Reviews and approves Personal Services Agreements and certifies contracts

• Coordinate updates to the Governor’s Office employee handbook, including required policy change updates to the Governor’s Intranet; maintain an accurate Desk Manual

• Manages office keys

• Manage the RTD EcoPass account, request passes for employees

Staffing:

• In coordination with the HRD, support the recruitment/hiring process, including posting job descriptions, processing background checks, and completion of new hire paperwork (offer letter, I-9, etc.).

• Serve as the department’s subject matter expert on the onboarding and offboarding process to ensure smooth process for staff

  • Perform orientations, onboarding and update records with new hires.

  • Complete OIT forms for new and departing employees

  • Conduct and analyze exit interviews and make actionable recommendations based on data

Benefits administration:

• Approve and process leave sharing requests.

• Assists with Family Medical Leave (FML), ADA, Workers' Compensation (WC), Short-Term Disability (STD) and Leave Sharing Coordinator and Case Manager for assigned division(s).

• Designates claims, develops and provides required notifications, tracks leave associated with FML, WC and STD, monitors return-to-work program and ensures required forms and requests are completed and received.

• Tracks Leave Without Pay (LWOP) for service adjustments. Work with Payroll to process required KRONOS actions related to leave and other issues related to leaves.