Human Resources Generalist

Description:

The HR Generalist, in partnership with the CEO, will be responsible for supporting the development, and then the implementation and administration of effective HR operations, including recruitment, onboarding/offboarding, payroll and benefits, performance and career conversations, compensation, leaves of absences, professional development, employee experience, compliance, and employment policies and practices. The HR Generalist supports employee engagement events and activities, contributing to a positive employee experience and strong sense of community across the organization.

Responsibilities:

● Support HR structures and processes that will improve the employee experience, support operations, streamline administration and improve overall productivity

● Suggest ways to improve employee experience as well as the efficiency of HR operations and communications; provide dedicated and effective advice to employees that covers absence and health issues, employee concerns and suggestions, and other employee-relations matters

● Assist with the recruitment process by screening applications, coordinating interviews, posting jobs to targeted job sites, conducting reference checks, and issuing offer letters

● Prepare workflow, documentation, and communications for smooth on and offboarding process; coordinate and document exit interview findings

● Prepare and process semi-monthly payroll, including reviewing hours and entering deductions and benefits enrollments/changes; enter 401(k) contributions

● Oversee employee benefits and wellness programs; assist with benefits open enrollment timelines, deliverables, and communications

● Coordinate the performance and career development process; prepare surveys and compile survey data; support communications and performance cycle timelines

● Assist with compiling accurate compensation data for submission to compensation market data surveys; assist with updating of job architecture structure and supporting tools and resources for managers and employees; field general compensation questions from managers and employees

● Coordinate leaves of absence with employees; provide LOA documentation to employee

● Support training and development initiatives; track and audit completion of legal and company-required professional development and training

● Ensure compliance with local, state and federal regulations and applicable employment laws, and update policies and procedures when necessary; enter employment changes data into payroll and other systems, and audit for accuracy and compliance; pull reporting from HR systems and synthesize summary or findings for the CEO’s review; serve as a primary contact for reporting workplace injuries and illnesses and work with workers’ compensation vendor to manage claims and annual audit; respond to unemployment claims in a timely manner

● Assist in developing and executing policies providing guidance and interpretation to managers and employees; support annual Employee Handbook review and updates based on compliance and org-specific policies

Qualifications:

● Demonstrates understanding of general HR policies, procedures, and best practices

● Excellent communication and interpersonal skills, ethics, confidentiality of sensitive information, and cultural awareness

● Proven ability to manage and communicate complex employee benefits programs, including 401(k) and health plans

● Ability to stay informed and on top of how the ever evolving employment law and compliance landscape will affect HR and org operations

● Resourceful mindset and strong attention to detail

● Aptitude in problem solving - identifying issues/gaps and suggesting solutions

● Flexibility to adapt to change and shifting/competing priorities

● Comfortable working with office and HR technologies and ability to learn new technologies; experience with data analysis or a strong interest in learning about AI tools

● Proven ability to work collaboratively across departments and build cross-functional relationships

● Exhibits a growth and learning mindset

● Certifications such as PHR and SHRM-CP are valued

● Bachelor’s degree in HR, business, or related field

● 3-5 years of experience in HR operations

● Experience working in architectural design, engineering design and/or construction professional services preferred