Museum Associate Registrar

Description:

The National Cowboy & Western Heritage Museum is looking for an Associate Registrar to work with the
Registrar and Collections Manager to perform tasks associated with the collections and acquisitions,
accessioning and deaccessioning, cataloging, loans, packing, shipping, inventory, and storage, and the care,
custody and management of the permanent collections and those items on loan. This position will also work
with the Curator of Special Exhibitions to be responsible for all aspects of the shipping logistics for the
Museum’s annual art sale shows.

Major Job Responsibilities

Assistant Registrar - 60%
• This position primary goal will be digitizing, labeling, photographing, cataloging the objects and

documents to allow multiple departments have access in order to find what is in our collection, its
condition, where it was obtained, legal rights, etc. in collaboration with the Museum Registrar and
Collections Manager.

• Perform various tasks related to collections documentation, including processing acquisitions via

information gathering, cataloguing, photo documentation and data entry; works to ensure data
accuracy and integrity.

• Maintain and update data standards and accurate object information within The Museum System

(TMS), the museum’s collections management system, and the LFA digital files

• Create/compiles and maintain legal documentation of permanent collection and items on loan.
• Responsible for all facets of collections care, including storage, inventory, conservation, and use.
• Responsible for packing and shipping of collections and loaned items.
• Assist with installation and de-installation of permanent and temporary exhibitions.
• Oversee the interns and volunteers in addressing various collections management projects and goals.
• Other duties as assigned.

Special Exhibitions Shipping - 40%

• Responsible or receiving, unpacking, packing, documenting, and management of related information

for all incoming and outgoing shipment of items for sale exhibitions, specifically, Prix de West, Small
Works Great Wonders and TCAA. These dates are approximately from Mid-March through May and
then August through Mid-December or until artwork is disbursed.

• Contacts all artists, buyers, gallery personnel and out-of-house shipping personnel with regards to

shipping of items.