Admin Specialist

Description:

The Fiscal Services division at the Office of the Minnesota Secretary of State is looking to hire an Office and Administrative Specialist.

Job duties include:

• Daily mailroom tasks: accept and sort incoming mail, pickup and deliver mail throughout the office, and prepare outgoing mail.
• Assist with payment entry for Business Services and miscellaneous items received by mail.
• Voter registration related tasks and special mailing projects throughout the year. Open voter registration mail for all 87 counties, sort accordingly, and prepare for mailing.
• Be the point of contact for deliveries and supply orders. Verify items received and puts items away/delivers to appropriate area.
• Perform backup work when requested by the supervisor or lead worker.

Qualifications

Minimum Qualifications

• Math skills sufficient to compare delivered items to invoice statements and maintain accurate inventories of supplies.
• English (speaking, writing, and reading) to understand and effectively carry out oral and/or written instructions.
• Word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets and tables.
• Data entry sufficient to review and process documents with efficiency and accuracy.
• Customer service skills sufficient to perform duties of the position with courtesy, respect, and interest in positive problem solving.