Description:
San Diego State University is looking for a collaborative and analytical Administrative Analyst to support project and portfolio coordination efforts within the Information Technology Division. In this role, you’ll help coordinate division-wide initiatives, support operational and financial processes, and contribute to the planning, tracking, and continuous improvement of projects that support the university’s technology services and infrastructure.
Key Responsibilities
- Project & Portfolio Coordination
- Coordinate cross-departmental IT projects, including tracking timelines, deliverables, dependencies, and progress updates.
- Support communication and collaboration across multiple IT functional areas to ensure alignment and project visibility.
- Monitor project activities, identify risks or issues, and support escalation and resolution processes.
- Maintain project tracking tools, documentation, and portfolio reporting resources.
- Reporting, Process Improvement & Documentation
- Compile and analyze project and operational data to support reporting and decision-making.
- Develop recurring reports, summaries, and dashboards for divisional leadership.
- Create and maintain standardized templates, procedures, and documentation repositories.
- Identify opportunities to improve business processes, workflows, and operational efficiency.
- Budget, Procurement & Operational Support
- Support purchasing and procurement activities, including purchase orders, invoices, reconciliations, and vendor coordination.
- Assist with budget tracking, expense transfers, financial transactions, and operational reporting.
- Provide administrative and operational support for assigned IT Division initiatives and activities.
- Support onboarding coordination, scheduling, and general administrative functions within IT Finance & Administration.
- Collaboration & Communication
- Serve as a resource for divisional policies, procedures, and operational processes.
- Work collaboratively with cross-functional teams and campus stakeholders to support project and operational goals.
- Contribute to division-wide coordination efforts that improve consistency, visibility, and alignment across IT initiatives.
Why Join Us?
- Support impactful technology initiatives – Contribute to projects and operations that support teaching, learning, and campus-wide technology services.
- Collaborative environment – Work across diverse IT teams and functional areas in a dynamic, solutions-focused division.
- Professional growth opportunities – Build experience in project coordination, operational analysis, financial processes, and higher education administration.
- Meaningful work with broad impact – Help improve processes, coordination, and visibility for initiatives that support the SDSU community.