Description:
San Diego State University is seeking a highly organized and detail-oriented Department Coordinator to support the Department of Civil, Construction, and Environmental Engineering. In this role, you’ll serve as a key administrative support partner, coordinating administrative, fiscal, and external engagement activities, supporting leadership, and ensuring smooth day-to-day operations.
Key Responsibilities
- Operations Support: Support daily department operations, office systems, records management, and digital webpage updates with OmniUpdate.
- Financial & Resource Management: Oversee State and Foundation budgets (including SEED, SURP, lab fees), process financial transactions using Oracle Financials and MyRF, and reconcile department budgets and departmental assets and inventory.
- Staff Coordination: Coordinate Instructional Student Assistant recruitment, hiring, and training. Support department chair with part-time faculty hiring, onboarding and separations in my.SDSU and OnBase.
- Administrative & Organizational Support: Provide direct support to the Department Chair with managing calendars, meetings, reports, correspondence, and initiatives including fundraising and departmental planning.
- Academic Program & Compliance: Coordinate class scheduling and academic processes via PeopleSoft, maintain records, process academic forms, and support ABET accreditation compliance and reporting requirements.
- Faculty & Instructional Support: Support faculty with course materials, administrative processes, review RTP/periodic evaluations and create evaluations in Interfolio, and oversee classroom and lab safety, repairs and operations.
- Communications Coordination: Serve as front-desk contact, create and maintain internal/external newsletters, announcements, and coordination with campus offices, utilizing platforms such as Canvas and departmental communication channels.
Position Information
- This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
- This position is designated non-exempt under FLSA and is eligible for overtime compensation.
- Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
- The individual hired into this role will work on campus at SDSU in San Diego.