Administrative Assistant

Description:

Esri, a global leader in Geographic Information Systems (GIS) technology, is seeking a highly organized and detail-oriented Administrative Assistant to support its Global Business Development team at the Minneapolis Regional Office. This position offers an opportunity to work in a dynamic, collaborative, and innovative environment where your administrative expertise will help drive smooth daily operations and contribute to Esri’s mission of creating positive global change through technology.

This role is best suited for someone who enjoys managing multiple priorities, thrives on communication and organization, and takes pride in helping teams operate efficiently. As part of a growing department, you will have opportunities for professional development and exposure to Esri’s cutting-edge technology ecosystem.

Key Responsibilities

• Efficiently coordinate daily administrative activities, including meetings, travel arrangements, purchase requests, and event planning.

• Support the smooth operation of the office by managing vendor services, equipment maintenance, and onsite IT or meeting logistics.

• Facilitate onboarding and offboarding processes for new employees, contractors, and interns, and assist HR with interview scheduling and coordination.

• Serve as a communication bridge between the Global Business Development team and other divisions to ensure seamless workflow and timely responses.

• Identify and implement improvements to administrative workflows to enhance efficiency and compliance with company policies.

• Provide accurate information and assistance regarding administrative policies and procedures to team members.

• Maintain accurate documentation, manage office records, and prepare formal correspondence and reports.

• Participate in additional projects and administrative initiatives as needed within a fast-paced, growth-oriented environment.

Required Qualifications

• Minimum 2 years of administrative experience, preferably in a corporate or business development setting.

• Strong ability to manage multiple tasks, meet deadlines, and handle frequent interruptions with professionalism.

• Excellent written and verbal communication skills, capable of producing clear and polished reports and correspondence.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and adaptable to new digital tools and systems.

• Demonstrated ability to analyze workflows and suggest effective administrative solutions.

• Strong organizational skills and a proactive attitude towards problem-solving.

• High school diploma or equivalent education.

Preferred Qualifications

• Typing speed of at least 45 words per minute.

• Familiarity with SAP and Salesforce platforms.

• Bachelor’s degree in Business Administration or a related field preferred.

• Proven ability to work both independently and as part of a collaborative global team.

Compensation and Benefits

• Hourly Pay: USD 18 – 34
  (equivalent to approximately USD 2880 – 5440 per month)

• Comprehensive benefits package including:

  • Medical, dental, and vision coverage for employees and dependents

  • Life insurance (basic and supplemental)

  • 401(k) and profit-sharing programs

  • Minimum of 64 hours of vacation leave annually

  • 12 paid holidays per calendar year

  • Professional development and growth opportunities

About Esri

Esri is the world’s leading GIS (Geographic Information System) software company, empowering organizations and governments worldwide to analyze, manage, and visualize spatial data for better decision-making and positive global impact. The company is deeply committed to fostering a culture of diversity, equity, and inclusion, recognizing that innovation thrives when people of different backgrounds and perspectives collaborate.

Esri’s mission-driven approach combines cutting-edge technology with a passion for social and environmental progress, making it one of the most respected organizations in the technology sector.