Administrative Assistant Ii

Description:

Primary Duties:
Financial Accounts / Budget Tracking for the Department

• Tracks, reports and distributes financial documents as requested by the department chair.
• Assists with management of financial accounts including budget reports and purchasing procedures related to the department’s studios, labs, classrooms and offices.
• Completes all budgeting reports required by the University Accounting Office.
• Assists with yearly inventory of equipment and processes.

Departmental Operations
Assists department chair and faculty in all aspects of day-to-day operational management duties which includes but are not limited to: record keeping, document preparation / distribution, general announcements/ communications, special events, organizing department retreats.

Academic Support for Departments
Assists department chair and faculty in facilitating the academic needs of the students. This includes but is not limited to:

• coordinating with the Assistant to the CHASS Dean in scheduling of classrooms
• helping to provide student access to classrooms and facilities when needed
• Facilitating travel arrangements for faculty, visiting artists, guest lecturers and others.
• Supporting faculty with scheduling advising meetings to match student needs with appropriate faculty mentors.

Faculty/Student Support and Visitor Accommodation

• Serves the Department by way of clerical support, organizational scheduling, and directing questions to the appropriate faculty or staff.
• Coordinates with University, College and Department to ensure that all published departmental information is current and correct.