Description:
The incumbent reports to the IT Contracts & Licensing Manager and works with minimal supervision. Uses initiative and judgement in performing procurement responsibilities within established laws, government regulations, and Center policies and procedures.
Job Duties
Contract Management & Analysis:
- Conduct contract reviews and analysis for renewals, identifying cost drivers, price escalations, and optimization opportunities
- Analyze software licensing agreements including usage rights, termination clauses, and vendor lock in provisions
- Track contract terms and renewal dates to ensure proactive management rather than reactive processing
- Identify consolidation opportunities across vendor relationships and contracts
Vendor Relationship Support
- Support vendor negotiations by researching market pricing, competitive alternatives, and benchmarking data
- Manage vendor communications during contract negotiations and renewals
- Escalate complex vendor issues requiring strategic intervention
Cost Optimization & Analysis
- Perform spend analysis to identify trends, anomalies, and savings opportunities
- Research alternative solutions and competitive pricing for existing contracts
- Support license optimization by analyzing usage data versus contracted amounts
Strategic Procurement Support
- Assist with RFP development and vendor evaluation processes
- Maintain procurement databases and contract repositories
- Generate reports on procurement metrics, savings, and vendor performance
- Support compliance with organizational procurement policies and procedures
Qualifications
MINIMUM QUALIFICATIONS:
- Bachelor's degree in business or related field. Minimum of two years’ experience as a Procurement Specialist. Additional experience may substitute for educational requirement.
- Experience with software licensing and SaaS contract models
- Understanding of contract terms and ability to identify problematic clauses
- Analytical skills for cost comparison and trend analysis
- Experience with vendor negotiation support
- Knowledge of procurement best practices and cost optimization techniques
Preferred Qualifications
- Procurement experience in IT software category.
- IT software familiarity.
- Leading without authority.
- Demonstrated experience reading software SAAS and services contract.
- Identify commercial and risk issues in contracts and recommending negotiation strategy.
- Strong written and verbal communication.
- Familiarity with AI.
- AI certifications are a plus.