Legal Secretary

Description:

Paramount Legal is seeking an experienced Legal Secretary to join a prestigious law firm’s Washington, DC office. This role plays a vital part in supporting attorneys and legal teams by handling a wide range of administrative and legal support functions essential to smooth office operations.

The Legal Secretary will be responsible for providing comprehensive support including, but not limited to, billing processes, preparing legal documents, managing attorneys’ calendars, communicating with clients, and assisting with business intake procedures. The position requires a detail-oriented and highly organized individual capable of managing multiple priorities in a fast-paced legal environment.

Key Responsibilities:

• Administrative Support: Manage day-to-day administrative tasks including scheduling appointments, coordinating travel arrangements, and organizing meetings.

• Document Preparation: Draft, edit, format, and file legal documents and correspondence accurately and efficiently.

• Billing and Expense Management: Assist in preparing billing reports and handling expense reports for attorneys.

• Calendar Management: Maintain and coordinate attorneys’ calendars, deadlines, and court dates to ensure timely completion of tasks.

• Client Communication: Serve as a primary point of contact for client communications, handling inquiries professionally and promptly.

• Business Intake: Support intake procedures by gathering necessary information and documentation for new and existing clients.

• Software Proficiency: Utilize Microsoft Office Suite, Outlook, and legal software tools such as Litera and DocuSign to support daily tasks.

Required Skills and Qualifications:

• 3 to 5 years of proven experience as a legal secretary or in a similar legal administrative role.

• Excellent organizational skills and the ability to prioritize and multitask effectively.

• Strong verbal and written communication skills, with attention to detail.

• Proficiency with Microsoft Office applications, Outlook, and familiarity with legal software including Litera and DocuSign.

• Ability to work collaboratively in a fast-paced and deadline-driven legal environment.

• A professional and proactive attitude, with a commitment to providing high-quality support to attorneys and clients.

Why Join Paramount Legal?

If you are a detail-oriented professional who thrives in a collaborative legal setting and enjoys providing top-tier support to legal teams, this opportunity offers a dynamic and rewarding work environment within a respected law firm.