Marketing Assistant

Description:

Collaborates with the Director of Operations and Accounting to reconcile accounts receivable periodically (at least bimonthly) Identify and discuss billing and A/R status problems with management/team and develop strategies to address issues, inefficiencies, and optimization Perform regular data entry tasks and maintain very accurate records, assisting in data analysis and report generation as needed Act as a liaison between different departments, including Marketing department, to facilitate smooth communication and project coordination As able, based on primary roles, and responsibilities, provide administrative support to all team members including scheduling meeting, preparing agendas, organizing office events and answering phone callsPrepares, posts, verifies, and records customer payments and transactions related to accounts receivable Perform daily operations of the office, insuring a smooth and efficient workflow - this includes managing office supplies, coordinating maintenance of office supplies, and liaising with vendors Requirements: Strong accounting knowledge and previous accounts receivable experience Experience with Excel and QuickBooks Desktop 3+ years in a financial position of similar scope, including general ledgers and accounts receivable Thorough understanding of accounting cyclesExcellent interpersonal and communication skillsAbility to establish and maintain professional relationships with clientsAbility to quickly adapt to new tasks and changing priorities, demonstrating flexibility in a dynamic work environmentStrong problem-solving abilitiesSelf-motivated and able to work independently, prioritize and complete tasks under deadlines with minimal supervisionStrong organizational and time management skillsExcellent multi-tasking skills with strong attention to detail and accuracyMust be able to pass a criminal background checkMust be able to pass a driving record check Preferred Requirements: Bachelor's DegreePhysical Requirements:Ability to sit, kneel, stand or walk for long periods of timeFrequent arm/wrist/hand movements (grasping, typing, reaching, etc.)