Senior Executive Assistant

Description:

City Personnel, Inc., a trusted local recruitment agency based in Providence, RI, is seeking a professional, experienced, and proactive Senior Executive Assistant to support the CEO and executive leadership team of a highly regarded organization. This role is central to ensuring operational efficiency and strategic alignment across key business functions and leadership initiatives.

The ideal candidate will have a strong background in supporting C-level executives, with exceptional organizational and communication skills, as well as the discretion and adaptability required to succeed in a high-pressure, confidential environment. This position blends traditional executive support with hands-on involvement in high-impact corporate projects, board coordination, and organizational events.

Key Responsibilities:

• Provide full-spectrum executive support including complex calendar management, travel coordination, correspondence preparation, and meeting logistics.

• Serve as a key liaison between executive leadership and stakeholders, managing sensitive information with utmost confidentiality.

• Draft, edit, and manage high-level documentation such as presentations, board packets, agendas, and reports.

• Record, summarize, and distribute executive meeting minutes with accuracy and timeliness.

• Coordinate corporate events, leadership retreats, and philanthropic initiatives.

• Manage digital filing systems, board management platforms, and executive documentation workflows.

• Uphold corporate governance standards and contribute to long-term planning and strategic initiatives.

• Provide mentorship and leadership to administrative staff to ensure consistency and quality across the team.

Qualifications:

• Associate degree required; Bachelor’s degree preferred or equivalent professional experience.

• 5–10 years of executive support experience, ideally in the private sector.

• Exceptional multitasking, organizational, and communication skills.

• High-level proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Strong judgment, professionalism, and ability to manage confidential matters.

• Experience with board governance processes and regulated industries (finance preferred).